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Privacy and Civil Liberties Impact Assessments (PCLIAs)

  

Privacy and Civil Liberties Impact Assessments (PCLIAs)

Section 208 of the E-Government Act of 2002 created the requirement to conduct Privacy and Civil Liberties Impact Assessments (PCLIAs) for systems that process Personally Identifiable Information (PII).  A PCLIA is required for new systems, those systems undergoing modification or enhancement and Paperwork Reduction Act electronic collections of information.  OMB Memorandum 03-22, dated September 26, 2003, contains guidance for conducting PCLIAs as well as procedures for processing and posting completed assessments.  

WHAT IS A PCLIA?

A decision tool used by the Bureau of Engraving and Printing (BEP) to identify and mitigate privacy risks that notifies the public:

  • What PII BEP is collecting;
  • Why the PII is being collected; and
  • How the PII will be collected, used, accessed, shared, safeguarded and stored.

 A PCLIA SHOULD ACCOMPLISH THREE GOALS:

  • Ensure conformance with applicable legal, regulatory, and policy requirements for privacy;
  • Determine the risks and effects; and
  • Evaluate protections and alternative processes to mitigate potential privacy risks. 

BEP CONDUCTS A PCLIA WHEN:

  • Developing or procuring any new technologies or systems that handle or collect PII; 
  • Creating a new program, system, technology or information collection that may have privacy implications;
  • Updating a system that results in new privacy risks; and
  • Issuing a new or updated rulemaking that entails the collection of PII.

PCLIAs have been conducted on the following systems and are available in PDF format:

  1. AtHoc Mass Notification System
  2. BEP Background Information Request Form
  3. BEP Tour Scheduling System
  4. Box Content Management (BCM) / Enterprise Cloud Content Collaboration Platform (ECCCP)
  5. Chief Counsel System Matters Tracking System (CCS-MTS)
  6. COVID-19 Body Temperature Screening Program (BTSP)
  7. Customer Tracking and Fulfillment 
  8. Department-Wide Use of Third-Party Social Media Websites for Public Engagement
  9. Digital Video Recording System (DVRS)
  10. Drug-Free Federal Workplace System
  11. Electronic Police Operations Command Reporting System (EPOC) and Office Incident Report
  12. Finger Print Scanning System (FPSS)
  13. HRConnect System
  14. Integrated Security System (ISS)
  15. Manufacturing Support Suite (MSS)
  16. Manufacturer Cash Handling Equipment (MCHE)
  17. Mutilated Currency Tracking System (MUTS)
  18. Personnel Security System (PerSec)
  19. Treasury eComplaints
  20. Use of Shredded U.S. Currency Program